Purchasing

Overview

Purchasing is responsible for:

• Centralized Purchasing
• Contracting support to all City departments for:
  • Construction projects
  • Miscellaneous services
  • Professional services
  • Supplies

Purchasing

The Purchasing Division purchases goods and services necessary for the operation and maintenance of City government. Purchases range from small dollar purchase orders to large dollar contracts for complex acquisitions of supplies, services, materials and equipment. The City of North Myrtle Beach follows its own procurement policies and methods as specified in the North Myrtle Beach Ordinance Code.

Standards

Purchases must be planned and made on the basis of adequate competition (the solicitation and participation of a sufficient number of sources to ensure that the price paid is fair and reasonable) whenever feasible. City employees are held to the highest standards of conduct in the planning and execution of purchase requirements.

Purchasing Methods

Purchasing personnel use a variety of purchasing methods in obtaining goods and services. Most purchases are made informally via telephone or facsimile communication. Other purchases are made formally by written requests for quotations, requests for proposals, and invitations-for-bid. The method used is based on dollar value, urgency, and complexity of the procurement.

Proud Members of SCAGPO and NIGP.

Surplus

Surplus Property: items declared surplus to the City’s needs are disposed by means of public auction or sealed bids. Auctions or bids are advertised in a paper of general circulation.

Bid on Surplus Items

The City of North Myrtle Beach surplus items are auctioned online through GovDeals.

Quick Terms

• Bid: an offer submitted by a prospective vendor in response to a request for bid issued by the purchasing authority.
• RFP: Request for Proposal. An offer submitted by the offeror in response to the RFP. A proposal is usually requested in cases where the selection of a contractor is to be made on the basis of performance that is offered rather than on that of price alone.
• Purchase Order: a written document, which sets out all terms and conditions of a purchase transaction with a supplier.
• Bidder/Vendor Application: vendors wishing to be placed on our County bidder/vendor file may complete a bidder/vendor registration form. Forms are available in our office, may be requested from the Purchasing Department, and on this page in electronic format.